OF THE SOUTH AFRICAN CAMPING CLUB
1. The Name of the Club
2. The Aims of the South African Camping Club
3. Annual and General meetings
7. Entrance fee and Annual Subscription
9. Camping Codes
Damage to trees and shrubs
Rubbish and litter
Dogs and other pets
Musical instruments and noise
1. The Name of the Club
SOUTH AFRICAN CAMPING CLUB
“SUID AFRIKAANSE KAMPEERKLUB”
Membership is confined to the
Territorial Boundaries of the Republic of South Africa.
The Aims of the South African Camping Club
(a) To encourage the pursuit of outdoor living by means of camping and kindred activities. To enable people to use the country, thus promoting their health, spiritual welfare, education, as well to help all enjoy to the full their country’s heritage of space and beauty,
(b) To protect the interest of accredited campers,
(c) To obtain and make available information relating to camping sites, parks, etc.,
(d) To encourage the development of camping equipment and to make such information available to members,
(e) To maintain a high camping standard, which shall be observed by all members,
(I) To sponsor meetings and exhibitions to promote camping as a sport and a recreation,
(g) To co-operate with foreign organisations having similar aims,
(b) To encourage camping as a family pursuit,
(i) To promote all forms of purposeful camping through field studies, sporting holidays and similar means,
(j) To preserve the ecology and natural beauty of the South African countryside,
(k) To assist the Government of the day in the preservation of sites and landmarks of national and historical interest, including the enforcement of all laws protecting Nature and its environments.
The Club shall consist of territorial Sections in various parts of the
Republic of South Africa and a National Committee. The composition and duties
of the aforementioned are defined in the following clauses of this
A National Committee shall only be convened when considered necessary,
by a majority request of Section Committees, to attend to urgent matters of
national concern relating to the South African Camping Club.
National Committee shall consist of two representatives appointed by each
Section, one of whom shall be the Section Chairperson and the other a member
appointed by the Section Committee. In the event of a Section Chairperson not
being able to serve on a National Committee, the Section may nominate one of
it’s Committee members to serve in his / her stead.
Sections concerned shall be responsible to arrange an appropriate venue for a
National Committee meeting and each shall contribute towards their respective
delegates traveling cost by own internal arrangement. A National Committee
shall elect a Chairperson and a Secretary for the meeting from appointed
delegates present. The Secretary shall submit minutes to all members of a
National Committee within 14 days for approval and forward them to all Section
Secretaries for distribution of notice to members.
A National Committee shall be the only body authorised to recommend
alterations and amendments to this Constitution. Before such alterations or
amendments become effective, they shall be passed by a majority of 75
(seventy-five) percent of those present or represented at a National
Committee meeting. Resolution having first been approved by a majority of
Sections meeting at Annual General Meetings, at which a two thirds majority of
those present shall be required for an alteration or amendment.
A National Committee may institute, conduct, defend, compound or
abandon any legal proceedings by or against the Club, or it’s office bearers
as it decides.
8. A National Secretary shall be elected to oversee that protocols of the Club’s Constitution are adhered to nationally, and who shall interact and co-ordinate with the secretarial commitments of the Sections, a National Committee, and preservation of records. A National Secretary maybe re-elected annually by the majority of Sections from a national nomination list at their A.G.MS.
Each Section shall be distinguished by a local appellation, and shall
control a specified area to be determined by mutual consent of other Sections.
Each Section shall be controlled by a Committee, herein after
referred to as the/a Section Committee, consisting of a Chairperson, a
Vice Chairperson, a Secretary, a Treasurer and not less than one other member.
Three members shall form a quorum.
Each Section shall be autonomous and shall have authority to act within
the limits and parameters of this Constitution, except functions reserved for,
and the authority of, a National Committee.
Each Section shall by choice be entitled to grant Club membership to
any person, subject to the rules and conditions herein stated, and be
responsible for the adherence of it’s members to the Club’s required
standards of camping equipment, conduct and Camping Codes.
Each Section shall be responsible for collecting its own determined
entrance and membership tees (annual subscriptions) and financial
The Financial Year shall be from 1 July to 30 June in each year.
The Section Committee shall be entitled to appoint sub-committees of
any number of members and for any purpose and to delegate to sub-committees
such powers as it deems desirably, and to dissolve these sub-committees. The
Section Committee shall be entitled to co-opt not more than two (2) members
per Section Committee to serve on any committee or sub-committee, and the
Section Committee shall be entitled to fill by co-option any vacancy caused on
any Section Committee by resignation or death, until the next Annual General
16. A Section Committee may allow the appointment of a Teenage Committee, comprising of the children of members of the Section, such children to be between the ages of 13 (thirteen) and 18 (eighteen) years of age. A Teenage Committee shall elect a chairperson, secretary and treasurer and shall comprise of not less than four (4) members including the Chairperson, Secretary and Treasurer. The election of a Teenage Committee shall be dealt with at the Annual General Meeting in accordance with the procedures laid out for the election of a Section Committee.
A Section Annual General Meeting shall be held within 60 (sixty) days
of the end of the Financial Year, at such time and place as the Section
Committee may determine, members shall be given at least 21 (twenty-one) days
written notice to attend.
A Section Committee may at any time call a Special General Meeting of
members, by giving not less than 14 (fourteen) days notice in writing
specifying the motivation and objectives for which the meeting is to be held,
and the time and venue for such a meeting. A Section Committee shall, in a
like manner, call a Special General Meeting upon receipt of a requisition
signed by not less than 10 (ten) members of a Section entitled to vote,
provided that if there are more than 50 (fifty) members entitled to vote in a
particular Section, the requisition shall be signed by not less than 20
(twenty) percent of such voting members.
The omission to send notice to any members of a meeting timeously,
shall not invalidate such a meeting. Notice Of any resolution to be proposed
at the Annual General Meeting, other than normal business, must be lodged with
the Secretary at least 2 (two) months before the meeting and must be included
by the Section Secretary in the agenda sent to members.
No resolution passed at a General Meeting shall be rescinded expect by
a majority of two thirds present and voting at a subsequent General Meeting
specially convened. A quorum at all General Meetings oI Sections shall be 10
(ten) members entitled to vote.
Section Committees shall meet directly after their A.G.Ms (August) to
p1an urgent actions and duties,
November, February, May and July ( prior to A.G.M.). Minutes shall be recorded
and posted in 14 days to all Section Secretaries and the National Secretary.
The members of a Section Committee shall retire annually and shall be
eligible for re-election without special nomination. If the nominations for
election, together with those standing for re-election, fall short of the
number required, the persons shall be declared elected. For the remaining
vacancies, nominations shall be called from voting members present at the
Annual General Meeting.
Nominations for the posts of Section Chairperson, Vice Chairperson,
Secretary and Treasurer and members of the Section Committee for the following
year, duly proposed and seconded and with the written consent of the nominees,
shall be lodged with the Secretary 30 (thirty) days before the Annual General
Meeting. Section members shall be advised of their names and pending
nominations in time for the Annual General Meeting.
The chair at all meetings shall be taken by the Chairperson, or in his
/ her absence by the Vice Chairperson, provided that if for any reason neither
of those two office bearers are able to be present at a meeting, a Committee
member elected by the Committee members present, may chair the meeting.
The business to be transacted at the Annual General Meeting shall be -
(a) To confirm the Minutes of the previous General Meeting,
(b) To receive and consider the Committee’s report and the statement of accounts of the previous financial year,
(c) Elect a Committee for the forthcoming year,
(d) Elect a nominated member capable of being National Secretary, as in clause 8,
(e) To appoint an auditor for the financial records of the Section,
(f) To deal with any resolution concerning the affairs of the Section, of which due notice has been given and such other business concerning the affairs of the Club that is brought under consideration by the report of the Committee.
The Chairperson may with the consent of the meeting, bring
forward without previous notice, any business he / she considers requires
urgent attention or action by the members of a Section.
Every matter submitted to a meeting shall be decided by a show of
hands, the Chairperson having a casting vote. No member whose annual
subscription is in arrears shall be
competent to vote. A ballot on any matter before the meeting may be taken of
the members present and entitled to vote.
Audited copies of Balance Sheets, plus Revenue and Expenditure Accounts
must be presented annually by Section Committees, for inspection and approval
by all members attending their respective Annual General Meeting.
29. True copies of all relevant documentation and the Minutes of Annual General Meetings of Sections shall be forwarded to all Section Chairpersons and Section Secretaries and the National Secretary within 30 (thirty) days from the date of the A.G.M..
In the event of any dispute arising between a Section and a Club
member, a Section Committee may take decision, that it considers proper, or as
the case may be, of any Special or General Meeting of the Section, shall be
final, precluding any appeal to law.
No member may make use of the name- of the Club or it’s address or
emblem in any advertisement, or in any Court of Law, or for any business
matters whatsoever, without the prior authority of a National Committee.
The Club shall not be responsible for accidents or injuries to members
or other persons attending a rally or their property during Club rallies,
meetings or personal or group activities. Nor loss and damage of equipment and
A new Section may be formed only with conditional consent of a national
consensus from all Sections. The new Section may appoint a provisional
committee of not less than 3 (three) persons to hold office until such time as
a Section Committee comes into being in terms of this Constitution.
Any member who desires to transfer from one Section to another shall,
on acceptance by the latter Section, be exempt from further entrance fee,
though a member belonging to more than one Section shall have the right to
vote in the Section the member elects as his/ her home Section for any one
of Club property, applicable to each Section, shall be the Section Chairperson
and Secretary or Secretary I Treasurer
of each Section. An inventory of property shall be made and checked at each
All Sections shall insure that every Club member has a copy of the
Club’s Constitution. Every new member must receive a copy when obtaining
membership. It is essential that members are acquainted with procedures and
Sections shall donate such copies free of charge. Section Committees shall pay
on order, copies per language group, which they require for members and allow
for a minimum 20% stock. The National Secretary shall arrange for the printing
to insure standardisation at predetermined cost.
37. A Section must insure that all its members are issued with Club identification cards, annually renewable on payment of membership subscription. It is desirable that cards are of approved quality, design and standard for national recognition on presentation.
The Membership of the Club shall consist of: ---
Honorary Life Members,
(c) Ordinary Members,
A Honorary Member shall be a person who, by reason of
his/ her holding public office, or by reason of the service he I
she is rendering to the Club, shall be entitled to all privileges of the
Club without payment of fees or annual subscription, but shall have no voting
rights, nor be eligible for membership of a Section Committee.
A Honorary Life
member shall be one who, by reason of the service he I
she has rendered the Organisation, has been elected to Honorary Life
membership, provided that an Honorary Life member must previously have been an
Ordinary member or Family member of the Club. Honorary Life members shall be
entitled to all privileges of the Club without payment of fee or annual
subscription and shall have voting rights and be eligible for membership of
the Section Committee.
An Ordinary member shall be any person of
the age of 18 (eighteen) years and upwards.
A Family member shall be a person of the age of 18
(eighteen) years and upwards his (her spouse and any dependent children.
An Associate member shall be an individual who supports
the Club, it’s aims and objectives without active participation as a camper.
Associate members shall have no voting Rights, nor shall they be eligible for
membership of a Section Committee.
Ordinary members and Family members, excluding dependent children,
shall have full voting rights and be eligible for election to the Section
Every prospective member shall undertake to - - -
To pay the Club during his / her membership, such fees and annual
subscription as the Section Committee may decide on.
Observe the rules of the Club, and the Club’s Code for Campers.
The Entrance Fee shall be determined by each Section Committee from
time to time, per Ordinary Member or per family, payable on application for
The Annual Subscription shall be fixed by each Section Committee.
Members joining between August and June will pay the entrance fee on a pro
rata basis of the current year’s subscription..
shall be payable on the first day of the new financial year in each and every
year, and should the subscription payable by any member still be outstanding 3
(three) months after the beginning of the new financial year, a Section
Committee shall be entitled to remove the name of such a defaulting member
from the role of members.
A Section Committee may make provision for an allowance of fee payable
by members of other camping / caravan clubs granting reciprocal privileges and
in granting membership to a person who is already a member of another Section,
may make allowance for-the fee payable by such a person.
Should any member, in the opinion of a Section Committee, commit any
breach of the rules of the Club, or the Clubs Camping Code, a Section
Committee shall have the following powers: -- -
To call upon such member in writing to appear before the Section
Committee and there explain his / her
To call upon such member to resign, and if he /
she fails to resign within seven days, to expel such member.
In the event of any person ceasing to be a member, the said member
shall not have the right to a refund of any contribution, subscription or fees
paid by him / her to the Club.
A Section Committee’s decision in respect of any matter of discipline
shall be final.
55. A member may at any time resign by giving notice to a Section Committee in writing. He / she remains liable for the annual subscription or debts that may be due at the date of his / her resignation to the Club.
the rules and regulations from the owner or authority in charge of a camping
venue, park or resort, on arrival. Understand the requirements and adhere
Be courteous to all people, local and in authority. Respect the privacy of others.Your conduct will influence the reception of those campers who will follow and the integrity of the camping movement of the South African Camping Club !
structure of any kind, other than bona fide camping equipment is acceptable.
Items of furniture and equipment used shall generally be of the type and
design for camping or outdoor use. Members must maintain their equipment in a
clean, serviceable condition and the equipment should be of a pleasing
appearance in accordance with the Club’s required standards of camping.
obtain park owner’s permission before trenching due to inclement
weather. Turf sods and earth must be carefully removed and replaced when
cutting of initials or throwing of knives at the bark and the breaking of
branches of trees, shrubs is not allowed. Do not damage or destroy fauna,
flora or crops.
camper must keep his / her site tidy, placing all refuse in the receptacles
provided. On striking camp the site must be clean. All bottles removed, and
greatest care taken that these are never broken and left lying about at any time.
on land adjacent to camp sites is forbidden.The
mode of dress must not give offence to other campers or local residents.
Children under the age of 18 may camp only in the charge of a parent or otherapproved and responsible person.
mode of dress must not give offence to other campers or local residents
person suffering therefrom may camp on authorised sites.
pets or animals of any kind are permitted, except birds in authorised cages.
hi-fi equipment and musical
instruments must cause no nuisance to other campers, excessive volume should
be avoided at all times. There shall be no loud talking or noise in camps
between 22:00 and 7:00 hrs.
must be parked as indicated at organised sites. Indiscriminate and
carelessdriving is forbidden.